As a general rule, we will de-identify your personal data when it is no longer needed for the purposes described above or when the retention period, as explained in this Article 6, has expired. However, we cannot delete your personal data if there is a legal or regulatory obligation or a court or administrative order preventing us from doing so, or to the extent that such personal data are used or can be used as evidence in imminent or on-going disputes.
We retain all personal data collected through our website for as long as necessary to protect the legitimate interests stated above or until your consent is withdrawn. We retain technical information such as our server log files until one year after your visit to our website, after which it will be deleted or de-identified. Messages that you send us via the contact form will be retained as long as necessary to handle and follow up your question, request, comment, or other input. We also keep an archive of so-called tickets we received via the contact form. We will remove or de-identify tickets we have closed no later than 5 years after closure.
All personal data we collect through our social media we retain as long as necessary to protect the legitimate interests stated above. Messages that you send to us via social media and your identity and contact details and technical details related thereto, we will retain as long as necessary to handle and follow up your question, request, comment or other input. We will not retain this data longer than 5 years after your message, after which it will be deleted or de-identified.
We retain all personal data collected when we have an agreement with you, or when you become a partner, supplier or carry out work for us, for the duration of our contractual or business relationship with you and until 10 years after the end of that relationship. When you participate in a tender with us, we will retain your personal data for the whole duration of the tendering process and, if we win, until 10 years after the end of the assignment for which we tendered, or if we lose, until 5 years after we received the decision that we did not win or after the decision to revoke our participation to the call for tenders.
We retain all personal data of our shareholders for as long as you are a shareholder and until 5 years thereafter unless the law requires a longer retention period.
All personal data we collect when you visit our premises will be retained as long as necessary to protect the legitimate interests stated above or, if you have used our Wi-Fi network, until your personal data is no longer required for this purpose. We consider this retention to be necessary until 1 year after your last access to our Wi-Fi network. Identity and contact details and other information collected as part of your visit, we retain as long as necessary to manage our business activities responsibly and professionally. We will not retain this data longer than 3 months after your visit. We do not retain camera images recorded during your visit for more than 14 days after the image was recorded, unless there is a legitimate reason to retain these camera images for a longer period of time.
All personal data we collect through our interactions with you through social media, telephone, e-mail or other digital communication channels will be retained for as long as necessary to communicate with you, but also to maintain a historical record of our communications. This allows us to return to previous communications when you come back to us with new questions, requests, comments or other input.
Certain data is archived for a minimum duration to meet our legal obligations and for evidence purposes to safeguard your rights and the rights of our company. This archived data is only accessible for needs as evidence in legal proceedings, for inspection by authorized authorities (such as the tax authorities), or to provide documents to the legal, administrative or police authorities.